Payroll and Labour Code compliance that keeps your team paid right and your filings clean.
PF, ESI, professional tax and the new Labour Codes — accurate monthly payroll processing and statutory filings, so payslips are correct and compliance never falls behind as your headcount grows.
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Payroll compliance built for a growing team
Payroll compliance gets harder exactly when you can least afford mistakes — as you hire past the thresholds that trigger PF and ESI registration, add employees across states with different professional tax rules, and now navigate the Labour Codes' phased rollout changing how wages, working hours and social security are defined.
We run your monthly payroll cycle — salary computation, statutory deductions, payslip generation — and file every associated return: PF (EPFO), ESI (ESIC), professional tax by state, and the Labour Code-aligned wage structuring that keeps your compliance current as the rules evolve.
The new Labour Codes redefine 'wages' for PF and gratuity calculation purposes, which can materially change your statutory contribution base. Getting your wage structure aligned early avoids a disruptive payroll restructuring later.
What's included
A single monthly engagement covers processing and filing:
Payroll processing
Monthly salary computation, statutory deductions and payslip generation for your full team.
PF (EPFO) compliance
Provident Fund registration, monthly contribution deposit and ECR filing.
ESI compliance
Employee State Insurance registration and monthly contribution filing where applicable.
Professional tax
State-wise professional tax deduction and remittance for every applicable location.
Labour Code alignment
Wage structuring reviewed against the Labour Codes as rules phase in state by state.
Form 16 (salary)
Annual salary TDS certificates issued to every employee.
Crossed 20 employees and not sure what's now mandatory?
PF and ESI thresholds trigger new obligations fast — let's check what applies to you.
How we run your payroll compliance
1. Onboarding & structuring
We review your current salary structures and align them to PF, ESI and Labour Code requirements before the first cycle.
2. Monthly processing
Attendance and variable inputs are collected, payroll is run, and payslips are generated ahead of pay day.
3. Statutory filing
PF, ESI and professional tax contributions are deposited and returns filed within each statutory deadline.
Once onboarded, payroll runs on a fixed monthly cycle with statutory deposits completed by the 15th of the following month.
Get a clear, itemised quote.
Tell us about your business and we'll size up exactly what this service costs for you — no obligation.
What payroll mistakes actually cost
Payroll is the compliance area where errors are most personal — they land on the people who trust you most, your employees — and where the legal exposure is sharpest, because a chunk of what you process is money you've deducted from someone else's salary and are obliged to pass on.
Provident Fund and ESI are the clearest example. When you deduct an employee's PF or ESI contribution and don't deposit it in time, you don't just owe the amount — you owe interest and damages on it, and because it's the employee's own money withheld in trust, chronic non-deposit can expose the company and its officers to prosecution, not merely penalty. Professional tax, which varies state to state, carries its own late fees and interest. None of these are large per employee, but they scale with headcount and they compound every month a filing is missed.
The less visible cost is trust. A payslip that's wrong, a Form 16 that doesn't reconcile, a PF contribution an employee can't see in their EPFO passbook — each one quietly erodes confidence in the company, and for a startup competing for talent that's a real cost. Getting salary TDS wrong compounds it, because the employee discovers the problem when they file their own return and find the credit missing.
Full-and-final settlements, gratuity, and the last Form 16 are when a departing employee scrutinises your payroll most closely — and, increasingly, where disputes and even claims originate. Clean, consistent payroll through the year is what makes exits uneventful.
Wage structure, the Labour Codes, and the rest of your stack
Good payroll starts before the first salary run, with how the pay package is structured. The way basic, allowances and reimbursements are split determines your PF base, your ESI applicability and your employees' take-home — and India's four new Labour Codes, which consolidate dozens of older laws, redefine "wages" in a way that directly affects PF contributions and gratuity. Structuring pay correctly now avoids a costly re-basing later.
Because salary carries TDS, payroll runs hand-in-glove with TDS filings, and every payroll cost has to land accurately in your books — which is why we run it alongside monthly accounting and keep every statutory deadline on one compliance calendar. The result is payslips, filings and certificates that all reconcile to each other.
"We're small enough that PF and ESI don't apply to us yet."
Thresholds are lower than most founders think, and once crossed, registration is backdated. It's far cheaper to get the applicability call right early than to regularise later.
"Payroll is just calculating salaries in a spreadsheet."
It's statutory deductions, multi-state professional tax, PF/ESI deposits, salary TDS and compliant payslips — each with a deadline and a penalty. The spreadsheet is where the errors hide.
Pricing
Pricing is typically per-employee, per month, scaling with headcount and the number of states you operate payroll in. See our pricing page for indicative ranges, or get an exact, itemised quote in one call.
Frequently asked questions
At what headcount does PF become mandatory?+
Do all employees need ESI?+
How do the Labour Codes affect existing payroll?+
Can you handle payroll across multiple states?+
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Accurate payslips, on-time statutory filings, every month — for a team of any size.